Annual Calendar

Creating an annual calendar for your club’s activities will help you to plan ahead. You can refer to it at each meeting so that you can plan ahead, rather than organising events at the last minute. You’ll probably want to create the calendar in Term 4 for the following year, to make sure you’re ready for those early Term 1 events, such as a social event for new families.

Calendar format

What to include

Finding the best meeting time

Some people prefer daytime meetings, some need an evening timeslot. Choosing a meeting time that suits most people can be difficult.

A useful tool for working this out is Doodle Poll. You put in a list of date/time options, send the Poll to your group via email, and people tick the times they can attend. Doodle tabulates how many people ticked each time, and it’s easy to see which one suits the most people.