All receipts and payments should be recorded in a cash book. You can either do this manually or on a computer spreadsheet. Treasurers proficient in bookkeeping may also choose to use a commercial software package e.g. MYOB but it is probably not necessary for the amount of transactions most parent clubs make.
- This section records all money received. For each amount you should record:
- The date, the source, receipt no. and the amount
- Columns are drawn up with the types of income expected
- The amount is recorded in the appropriate column to assist in the preparation of reports
|3 Aug||Trivia Night||46.00||46.00|
|3 Aug||M. Smith||23.00||23.00|
This section records all money paid out.
For each transaction record: the date, the recipient, cheque no. or transaction number and amount.
|Date||Details||Cheque No.||Bank Fees||Uniforms||Lunches||Fund-raising||School||Total|
|2 Aug||Office supplies (printing)||72.00||72.00|
|3 Aug||Black PS||500.00||500.00|
|10 Aug||My Catering||117.00||117.00|