Term 4 can get very busy, and it’s easy to forget an issue that could be important for your Parent Club – what if one of your committee, (or a club member doing an important role) is leaving the school at the end of the year? If their youngest child is moving on to secondary or tertiary education, then the parent won’t be around at the school next year, so it’s vital to hand over the role to someone else before they move on.
You may need to ensure they pass on:
- Documentation e.g. templates, information on compliance requirements e.g. permit requirements to run a raffle etc.
- Procedures for events and activities – sometimes it’s ‘all in their head’ and you might need to ask them to write it down.
- Advice gained from experience e.g. local suppliers and service providers for events, e.g. equipment hire, local sponsors for events etc.
- Passwords for online services e.g. cloud file sharing, email.
- If your Treasurer is moving on, they may wish to introduce the new Treasurer to the school Business Manager and make sure the new Treasurer knows the procedures for payments and reporting, as all Parent Club finances need to be managed via the school’s CASES21 finance system.
And of course this handover process may be required at any time during the year, if the family relocates or decides to move their child to another school.